Qualifying relocation costs include: As covering relocation costs is a big investment for any employer, you should make clear within the relocation policy’s terms and conditions that the employee will be required to pay back all or some of the expenses they have claimed, should they voluntarily leave the company or have their employment terminated. Employee Relocation Management Policy. Think of your policy as a … Costs incurred during purchase or rental of new property. Resettlement and Relocation Policy: All out-station employees joining the company and existing employees transferred by the company from one city to another within India shall be covered under the Resettlement and Relocation Policy. Revised 07/08 Does anyone have a relocaiton policy template I can use as a foundation for creating a new one. 2.1 Application of the relocation policy is discretionary and considered on an individual basis. We are experienced in working with employers to support with developing, reviewing and drafting relocation policies, as well as the planning and implementation of relocation projects. Whatever the case, relocation can be a tricky area for employers to get right. When considering what information to include, keep the following questions in mind: The relocation policy might include an expenses form to be filled out by the employee for submission to human resources. 3 Components Every Corporate & Employee Relocation Policy Should Have Eligibility Requirements for Benefits in an Employee Relocation Policy. It is essential that the relocation policy provides clear instructions to help employees take advantage of relocation services and claim relocation costs. Offering relocation benefits work great when they are strategic, thoughtful, and beneficial for the employees. A maximum limit should be set (e.g. If more than one Company employee from the same household is being relocated, the relocation policy will be administered on a single household basis. When developing or reviewing your relocation policy, you should consider all the ways in which a staff member or their immediate family may be affected by relocating to a new place of work. New employees, including Faculty, Academic Staff … Eligibility and Approval for Relocation Allowance . Ensure Significant Others are Onboard with the Move – Each candidate has a right to speak with their significant other on moving from one part of the country to another, it is a best practice to gently speak to or even ask if your candidate has spoken to their significant other about the relocation. Federal agencies’ Relocation Resource Centers can provide your employees with assistance in home sales, packing/shipping household goods, storage, employee counseling, and taxes. Relocation policies and the procedures they outline exist to mitigate any negative effects that a proposed relocation may have on your employees, while minimising risk and cost to the company. This policy applies to all employees of Government departments. Value of Package Available . Policy Statement The purpose of this policy is to support new employees/colleagues who have to relocate to take up an appointment with the University of Edinburgh (“the University”), by providing some financial assistance along with access to relocation support services. Transfer and Relocation Policy 1. The first check employers need to carry out is whether there is a mobility or relocation clause in the employees’ contracts of employment. Scope. All employee’s existing rights, including contractual rights and redundancy protection, stay the same. The options and benefits will be different for each category. ^ Top of Page . Costs associated with buying, selling or renting a home. Explain any complex processes and make key documents that require signatures or agreements apparent. This implies that you must be willing to offer returns of equal significance. Childcare expenses may also be included for these trips. if they voluntarily leave the company or are dismissed). Employee Transfer in HRM. … A well-developed policy not only provides peace of mind as well as a payment to accept the job offer for the transferring employee but reflects positively on the company’s … It is mandatory to procure user consent prior to running these cookies on your website. 2.1 Application of the relocation policy is discretionary and considered on an individual basis. Will the employee be expected to cover costs upfront and claim the money back from the company? What are the relocation benefits offered and what are their limits? Policy Statement. This section would usually include a maximum amount that the employee may claim, for instance, up to the value of one month’s wages. It also includes the transfer documents which are used to communicate with employee. This policy provides for consistent compensation to employees for certain expenses of their relocation for employment at Eastern Michigan University. Keep it simple (or straightforward, in our case). A relocation provision will not be so ‘obvious that it goes without saying’ where it is not permitted by a Collective Agreement. Moving-related expenses such as removal, van hire and storage. 542691 Departments may reimburse the employee for actual and substantiated moving expenses (qualified or … 1 trips. Click on the “Download Sample Policy” button below to receive your free sample relocation policy, or return to the policy options page to make adjustments to your sample policy. The company has designed the Relocation Policy to provide financial assistance and administrative support for relocating employees. Dos and don’ts for a successful moveDo have transparent and fair policies for all your staff ensure policies actively address all stress factors gear benefits to getting your employee back to work and productive as quickly as possible anticipate […] A manager is responsible for ensuring adequate funding is allocated to meet any expenditure arising from the application of this policy, as their service budget will meet all the costs associated with the relocation claim. Statement . We also use third-party cookies that help us analyze and understand how you use this website. While this sounds quite intuitive, in practice I have worked with senior managers that just want to provide a flat amount of money regardless of where the employee is moving from or want to provide different amounts to similarly leveled employees. The last survey was conducted in 2015. Moving of household items. Below, we discuss the main sections of a relocation policy and the information these should include. An effective relocation policy must specify precisely who would be eligible for relocation benefits. These documents should specify how the employer will cover financial expenses to the employee incurred by the relocation if this is something your organisation offers. Leave to Remain in the UK (Apply to Settle). Employee Relations | Employee relations training. Employee relocation is a powerful tool to help agencies recruit, retain, and develop a talented workforce. If your organization does not have a lot of experience with relocating employees domestically, don't worry, I am providing a list of five considerations you should build into your policy that can help ensure a smooth transition for both candidates and current employees. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Purchasing essential items for a new home. Only the first contract after the internship … Eastern Michigan University may, at its discretion, pay for certain costs directly related to relocation. As you continue to venture into the unknown, it is always a good idea to look at your bottom line when it comes to hiring a new employee or transferring an employee from one location to another. To organize a tiered relocation policy, first you must assign each transferee into categories. The relocation policy may also set out who among the employee’s immediate family is eligible for benefits; typically, this would include their spouse or civil partner, children and other dependents. Applying the relocation policy. To ensure that employees receive all relocation benefits, it is very important that the employee consults with the MSI Relocation Coordinator before contacting a real estate agent. - D. Jones, 5 Considerations for the Best Relocation Policies, Helios HR is an Equal Opportunity Employer. Employee relocation policy. Even if not contractually enforceable, the mention of the possibility of relocation within a company … Ultimately, your goal should be to encourage cooperation and good performance from your employees, by protecting their financial interests and helping them maintain a healthy work-life balance. 3. A clear and comprehensive relocation policy is a powerful tool for ensuring both employers and employees understand their rights and responsibilities in respect of workplace relocations. Ensure Relocation Packages are Market Competitive – People talk to one another about benefits packages – a lot. Either option is acceptable, but your firm should understand the pros and cons of each. When writing a formal relocation policy or adapting an existing policy, cover the following questions: The relocation policy should be written in clear and direct language, using as much detail as possible. Be engaged and follow … To help alleviate any questions a significant other may have, one suggested consideration is holding a conference call with both the candidate and their significant other to address any questions their loved one has. This is where the need for an appealing and easy relocation policy for the employees arises. Relocation Policy. Digging in and finding out the significant other’s concerns about the move upfront can help ensure a smooth relocation process. Handled badly, a workplace relocation has the potential to impact morale and productivity, and key personnel may opt to leave the company, creating the additional expense of hiring and training new employees. Rgds Surendra By submitting, you agree to our Privacy Policy. Including estate agent’s fees, referencing fees and survey costs. As there are some instances in which these costs can be waived, the employer may wish to specify in the relocation policy that they will only cover early termination fees once a waiver has been ruled out. Here are the top ways to give your employee a positive relocation experience: K.I.S.S. Allow Plan Flexibility – The policy you end up creating should be flexible enough to accommodate moves from anywhere in the Continental US (CONUS). The Employee Relocation Resource Center (ERRC) is here to help. 1. This policy is intended to support departments in this aim by providing financial contribution to the costs new employees incur when they have to relocate nationally or internationally. Risk Management | A relocation policy that outlines the process, benefits, and points of contact along the way not only supports your employees, it helps keep your business running smoothly. The CERC policy survey report is an important benchmarking tool used extensively by members within the organization. Costs incurred during the sale of a previous residence, which may include estate agent’s fees and legal fees. Click on the “Download Sample Policy” button below to receive your free sample relocation policy, or return to the policy options page to make adjustments to your sample policy. When relocating employees, a transparent, flexible and well-communicated relocation policy is a must. 3. Relocation expenses may be approved to facilitate employee relocation as per the provisions contained within this policy, subject to the approval of the Deputy Minister and the availability of funds. Lump Sum Allowance; Home Finding Assistance . The benefits of this program may be applied to (i) new or transferring employees participating in the bonus and long term incentive plans as a Level I or Level II employee, (ii) when the relocation is at the request of the Company, (iii) who are recommended for participation by an Executive Officer, and (iv) are approved by the Compensation Committee of the Company. Relocation policies should be developed to ensure applicability for scenarios such as single employees who are being relocated within the company to fulfil specific roles, as well as large portions of your workforce who are being moved to a new area due to, for instance, an office closure. the employment contract makes an attempt to incorporate the policy by reference; and; the employee was provided with the policy before or at the time of the employment agreement. Expenses not yet accounted for in previous sections may be covered here, such as phone line installation charges, washing and meal costs incurred before installation of appliances, and charges incurred by changing providers. The purpose of a relocation policy is to set out employee relocation procedures and benefits, so that individual staff members understand their rights in relation to a proposed relocation. You are asking an employee to wrap its life at the existing place and start anew. While specificity is the key to effective communication with your staff, the relocation policy should also outline how unexpected expenses are to be dealt with and include a procedure to consider these on a case-by-case basis, as no two relocation experiences are the same. The pros and cons of each statement Eastern Michigan University induction courses and refresher training sessions are provided ensure! 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